1.01The full name of the organization shall be Regina Scale Modellers, and will be a member chapter of the International Plastic Modellers Society of Canada, commonly known as RSM, and herein called RSM and/or the Chapter and/or the Club.
1.02In order to maintain our affiliation with the national organization, the Chapter must, at a minimum, fulfill the following conditions:
2.01The purpose of the Chapter is to locally promote and enhance the hobby of plastic scale model construction. A plastic model would be one where the basis of the model is a plastic derivative, including, but not limited to styrene, resin, fibreglass, vinyl, PET, ABS and other plastics.
2.02RSM is organized as a non-profit operation with the general welfare of the Chapter directed by the Chapter executive.
2.03All persons with an interest in plastic scale modelling are welcome to join RSM.
2.04RSM extends an invitation to members of the public to visit meetings, displays, or special events.
3.01Any person under the age of ten years may join RSM provided they are accompanied by an adult to all meetings they attend.
3.02Yearly membership dues are required for anyone to become a member of RSM.
3.03Yearly membership dues are required for anyone to become a member of RSM. Membership runs from September of the current year, to the end of August of the following year. Members joining the club partway through the year will have their membership dues pro-rated. Dues may be waived at the discretion of the Executive.
3.04Membership in RSM is required for anyone to take part in the normal activities of the Chapter such as elections, discussions, the annual club contest, and social activities, other than guests invited on behalf of RSM.
3.05The club newsletter will be distributed to paid RSM members. Members have the option to receive the newsletter as a paper copy or an electronic copy, but not both. Any member joining part way through the year may request back issues for the portion of the year they missed, contingent on issue availability.
4.0 CHAPTER EXECUTIVE
4.01The membership will elect, out of its own members, executive officers to direct the operations and activities of RSM.
4.02The executive will consist of the elected positions of President, Vice President, Secretary/Treasurer, and Newsletter Director. Members-at-Large will be appointed by the Executive, which may be from a list of nominees from the membership. The chairman of a standing committee may, at the discretion of the President, be considered as a member of the executive for the duration of the committee's mandate.
4.03Term of office for all executive positions shall be from September of the current year, to the end of August of the following year; the term lasting one year in length.
4.04The nominees for the position of president will, at some time during membership in the Chapter, have served in an elected or appointed position on the Chapter executive.
4.05Chapter executive meetings may be held at the prerogative of the President.
4.06Only the Chapter executive shall initiate any Chapter activities associated with any individuals or groups external to RSM.
4.07An executive member can be removed from office by a vote of impeachment, carried by a majority of the executive. The offense(s) involved must be clearly illegal or unethical violations of the power bestowed upon an executive member by the chapter constitution and by-laws.
4.13Standing Committees are appointed by the Executive and ratification by the membership is not required.
5.01The elected portion of the Chapter Executive will be elected by a majority vote at the Annual General Meeting, held in conjunction with the June general meeting. The members present at the AGM will vote by ballot or by a show of hands.
5.02A quorum of fifty-percent of the current membership is required in order for an election to take place.
5.03In the event of a delay, the present executive will set an alternative date, within a reasonable period of time.
5.04By-elections can be held to replace any members of the executive unable or unwilling to complete their term of office.
6.0 CONDUCT of GENERAL MEETINGS
6.01A general meeting will be held once per month from August of the current year to June of the following year. The Annual General Meeting will be concurrent with the June meeting.
6.02Times and dates for the general meetings will be established by the executive, and any changes will be made by the President.
6.03Competitions, displays, or other entertainment can be part of the activities of RSM.
6.04The nature of the entertainment portion of the general meetings will reflect the members' interests as established by The Chapter executive.
6.05Any member of RSM can address the executive or membership at the monthly meetings.
6.06Any Chapter business requiring the membership's consent, by a vote, needs a quorum of fifty percent (50%) of the membership list.
7.0 ANNUAL CHAPTER CONTEST
7.01A Chapter Contest will normally be held in May, but can be moved at the discretion of the executive. Contest entry is open only to the membership of the chapter.
7.02Standard Contest rules will be established, and regularly updated to reflect current IPMS standards and practices, along with RSM specific modifications.
7.03The Modeller of the Year award will be known as the Doug Hendrickson Award, and shall be engraved as such for presentation to the winner.
7.04Special contest rules shall be instituted as required and, as far as possible, be in keeping with general IPMS standards and practices.
8.0 PUBLIC CONTESTS
8.01The Chapter may hold one or more contests at any time that is open to both Chapter members and to the public at large.
8.02The Chapter may charge a contest entry fee. This fee shall be non-discriminatory, that is, the fee shall apply equally to both members and non-members of the Chapter. The fee may be per entry, per entrant, or be based on some other scheme. The fee schedule shall be determined by the Chapter executive prior to each contest.
8.03Standard Contest rules will be established, and regularly updated to reflect current IPMS standards and practices, along with RSM specific modifications.
8.04Special contest rules shall be instituted as required and, as far as possible, be in keeping with general IPMS standards and practices.
9.0 CONSTITUTION and BY-LAW AMMENDMENTS
9.01Any member can propose an amendment to the constitution, either in writing or by oral motion, and having a seconded to the motion, at any regular Chapter meeting. Any proposed amendment must be published one (1) month prior to being voted upon. After discussion, any amendment must be passed by the majority vote of a quorum (being 50% of membership).
9.02The exception is the formation of a Standing Committee under 4.12, which requires only Executive approval.